Completing funding applications can look daunting but a little advance preparation can make it a quick and straightforward process. Most funding bodies require similar information so setting up a generic funding kit which is easily updated saves a lot of time and effort. Start with the basics and store them together in a file so they’re easily accessible:

• Certificate of Incorporation
• Income Tax Exemption Letter from IRD (apply for it on the IRD website if your club doesn’t have one on file)
• Constitution
• MNZ Letter of Affiliation
• Mission statement or strategic plan
• Original bank deposit slip

The following information will always be required but must be current so it will need to be created or updated for every application:

• Cover letter
• Financials (accounts/bank statements)
• Quotes for goods/services that the funding will be used for (always supply two for everything)
• Minuted Letter of Resolution to Apply, following this format:

“It was agreed at the committee meeting of the Lakeside Writing Club, held on 1 February 2020, to apply to Pub Charity Limited for a donation to cover the costs of a new computer. I certify that this is a true and correct record of a resolution passed at that meeting.
William Wordsworth, Secretary, Lakeside Writing Club”