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2022 MNZ AGM – DEFERRED TO 2023

23 March 2022

Earlier this month – The Board of MNZ have agreed to the deferment of the 2022 AGM, now to take place with full attendance in 2023.

The current challenges we face with uncertainty around COVID, case numbers and logistical factors are very obvious with no-one having certainty as to when we may all see a subsiding that allows us to plan, meet and travel without potential consequence.

MNZ do not want to risk the health and well-being of any person within our membership, and are therefore planning alternative ways to carry out some of the necessary business related to this year’s AGM.

Constitutional Remits submitted for the 2022 AGM will carried over to 2023.

Recommendations, Nominations for the up-coming Board positions should also be submitted through the required documentation process.

Further detail will be coming from the MNZ Office.

 

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Board Member Vacancies

Motorcycling New Zealand is seeking applications for four positions on the Board.  Under the terms of the Constitution the existing Members are eligible for re-election; they must go through the nomination process as per the MNZ Constitution.

The four Board Positions are:

  • North Island Representative
  • South Island Representative
  • Road (North Island)
  • Off-Road (South Island)

To be eligible for election as an Island Representative, the member must be nominated and voted for by full members residing in the Island represented at the time for the election.

All Officers shall be Full members of MNZ or a financial member, or a committee member of an affiliated club at the time of their nomination and election.

The Board is a Governance Role, Governance is the process by which ensures the organisation complies with all legal and constitutional requirements, sets strategic direction and priorities.  It also sets high-level policies and management performance expectations, characterises and oversees the management of risk, and monitors and evaluates organisation performance in order to exercise its accountability to the organisation and its owners.

The Board does not control the sport directly.  The Commissioners run the sporting codes and the administrative office is in charge of day-today operations and supports the commissioners and member’s needs.

To view the documents relevant to the Board positions, please see the below links:


Please submit a completed Board Nomination Form no later than 5pm, 31st March 2022 to the Voting Auditor: Kylee Adlington, [email protected] or (07) 839 2106 or PKF Hamilton Ltd, PO Box 187 Hamilton.

Constitutional Remits

Constitutional Remits

Any proposed alterations to the Constitution must be sent in writing to MNZ, PO Box 253, Huntly or [email protected] no later than 5pm Tuesday 22nd February 2022.

We refer you to clause 18.1 & 18.2 of the Constitution:
18.1 “With the exception of Rule 19, these rules may be rescinded, altered or added to by resolution by a two-thirds majority vote at any AGM Meeting or Special General Meeting of which notice has been duly given, such notice must contain particulars of the proposed alteration.”

18.2 “Notice by any member of any proposed alteration to the Constitution shall be given to MNZ in writing, and in the case of an alteration proposed for consideration as a special resolution at an Annual General Meeting notice shall be given no later than 60 working days preceding the AGM.  On receipt of such a notice, the GB shall cause notice of a General Meeting to be sent to full members, incorporating notice of the proposed alterations.”

Member Club Directions

In accordance with the Motorcycling New Zealand Constitution, Affiliated Clubs have the right at any General Meeting to seek a Members Direction regarding any issue, changes (including competition rule changes) or determinations placed before the GB and rejected by it.  Affiliated Clubs must give the GB at least 60 days’ notice in writing of their intention to seek a Members Direction and its subject matters so that other members can be notified of its inclusion on the General Meeting’s agenda.

All Member Directions must be sent in writing to MNZ, PO Box 253, Huntly or [email protected] no later than 5pm Tuesday 22nd February 2022.

 

Commissioner Vacancies

Motorcycling New Zealand is seeking applicants for the following volunteer Commissioner Positions. Commissioners are appointed for a two year term; the terms for the existing Commissioners are near completion.   
As per our Constitution, all roles must be re advertised and the incumbents are able to reapply.

The Commissioner Positions are:

  • ATV
  • Cross Country
  • Motocross
  • Recreation & Leisure

The role of the Commissioner is primarily operating the particular discipline of the sport, the general objective is to manage the discipline including developing plans and rules.

We would encourage you to look through the relevant discipline application form, Terms of Reference & Operating Principals, Social Media Policy & Officials Policy along with the Organisation Structure before making an application.

MNZ ATV Commissioner Application Form
MNZ ATV Commissioner Terms of Reference & Operating Principals

MNZ Cross Country Commissioner Application Form
MNZ Cross Country Commissioner Terms of Reference & Operating Principals

MNZ Motocross Commissioner Application Form
MNZ Motocross Commissioner Terms of Reference & Operating Principals

MNZ Recreation & Leisure Commissioner Application Form
MNZ Recreation & Leisure Commissioner Terms of Reference & Operating Principals

Social Media Policy

Officials Policy

MNZ Organisation Structure

Applications close 5pm, 31st March 2022

All applications and queries regarding these roles please contact: 
Jannine Curnow, [email protected] or 07 828 7852 ext.5

Or Post to:
Motorcycling New Zealand
211 Main Street
HUNTLY, 3740
ATTN: Jannine Curnow
MARKED CONFIDENTIAL

Hall of Fame Nominations

Nominations will be called for in 2023 as this only occurs every 2 years

Life Members

Now is the time we invite nominations for new Life Members.

If you have someone you would like to nominate to be a Life Member, please download and complete the Life Member Nomination Form and send it to the MNZ Office, by email or post before 28th February 2022.

Or Post to:
Motorcycling New Zealand
211 Main Street
HUNTLY, 3740
ATTN: Jannine Curnow
MARKED CONFIDENTIAL

Hotel and Booking Information

Formal registration packs will be sent out in due course, however we encourage Clubs and members to book early and take advantage of the deals provided to keep the costs down for everyone. A reminder that Clubs are required to have a delegate attend the AGM at least once every 2 years.

TRAVEL
Please ensure you travel in the most economical of ways, whether it is by car or plane. We recommend you book early to take advantage of the best flight deals. The program for Club delegates begins on Friday evening and ends at lunchtime on Sunday.  The travel costs of the Club delegate will be reimbursed by MNZ.

ACCOMMODATION
Accommodation is available at the James Cook Hotel Grand Chancellor; however, this may be limited. We also have negotiated discounted rates for the Quest Wellington and Accor Group hotels which are close to the AGM venue. Please see details below, including information on COVID prerequisites.

JAMES COOK HOTEL GRAND CHANCELLOR
These rooms and rates are only available until the 15th April 2022. Please take advantage and book early as rooms are held on a first come, first served basis.

Vaccine Prerequisite: To adhere to the Governments’ COVID-19 protection framework the “Traffic light System” the James Cook Hotel Grand Chancellor will require all guests and visitors aged 12 and over to present their “My Vaccine Pass” on arrival, you are encouraged to sign in with the NZ COVID Tracer App and wear a mask in public areas unless eating or drinking.

147 The Terrace, Wellington
(or lift access via James Cook Arcade on Lambton Quay)

Tel: 04 495 0279

Fax: 04 499 9800

Email: [email protected]

Attendee/Group Code: 405963

Online booking link:

Room Only Rate (for dates between 19th – 22nd May 2022)
Room Type:
Terrace Room           – Rate: $139/night
Executive Room       – Rate: $179/night
Deluxe Room            – Rate $239/night

Breakfast Inclusive Rates (for dates between 19th – 22nd May 2022)
Room Type:
Terrace Room         – Rate for 1 person: $168 or Rate for 2 people: $197
Executive Room     – Rate for 1 person: $208 or Rate for 2 people: $237
Deluxe Room          – Rate for 1 person: $268 or Rate for 2 people: $297

Method of Payment: All guests to book & pay direct

Prices include GST tax of 15%
Rates quoted are per room, per night on a single, double or twin occupancy.

QUEST WELLINGTON
Currently we can offer the following first in first served rates for check in Thursday 19th May – check out Sunday 22nd May 2022.

Vaccine Prerequisite: To adhere to the Governments’ COVID-19 protection framework the “Traffic light System” Quest Wellington will require all guests and visitors aged 12 and over to present their “My Vaccine Pass” on arrival, you are encouraged to sign in with the NZ COVID Tracer App and wear a mask in public areas unless eating or drinking.

Option 1: Non Refundable

Room Type                                            Room Rate (per night incl. GST & Wi-Fi)

Studio apartments                              $139

Cancellations and changes are not permitted to this advance purchase, non-refundable, non-transferrable, non-changeable, non-commissionable booking. A valid credit card is required upon check in. Payment in advance will be required. Payments processed via MasterCard and Visa will incur a 2% transaction fee and American Express and Diners will incur a 4% transaction fee, A 2% fee will be charged on all debit card transactions, when using the credit payment transaction on a debit card. If you change or cancel your booking you will not get a refund or credit to use for a future stay. This policy will apply regardless of COVID-19, subject to any local consumer laws.

Option 2: 4 Day Cancellation Policy

Room Type                                            Room Rate (per night incl. GST & Wi-Fi)

Studio apartments                              $169

Cancellations must be received in writing 4 days prior to the arrival date to avoid penalties being incurred. Should a cancellation or amendment take place within 4 days of the arrival date, the total accommodation fee shall apply. A valid credit card is required upon check in. Payment in advance will be required 4 days prior to the arrival date. Payments processed via MasterCard and Visa will incur a 2% transaction fee and American Express and Diners will incur a 4% transaction fee, A 2% fee will be charged on all debit card transactions, when using the credit payment transaction on a debit card. If you change or cancel your booking you will not get a refund or credit to use for a future stay. This policy will apply regardless of COVID-19, subject to any local consumer laws.

For delegates to get this rate offered above, delegates must contact reception and mention the Motorcycling New Zealand AGM rates. 

Email: [email protected]
Phone: 04 916 0700

 

ACCOR GROUP
We can offer 10% off the public rate of the day from 19th – 22nd may 2022 at the Ibis Wellington with flexible terms (rather than pre-paid non-refundable) so guests are able to cancel up until 6pm the day prior to arrival.

Vaccine Prerequisite: To adhere to the Governments’ COVID-19 protection framework the “Traffic light System” Ibis Wellington will require all guests and visitors aged 12 and over to present their “My Vaccine Pass” on arrival, you are encouraged to sign in with the NZ COVID Tracer App and wear a mask in public areas unless eating or drinking.

 

Ibis Online Booking Link

 

2022 AGM DOCUMENTS – Deferreed to 2023

*More information to follow shortly

Annual Reports

These reports contain the audited financial statements and report on progress against the Strategic Plan as the board, commissioners and operations team work to advance the sport.

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