Club Resource Kit
Club Conversations with the Board – Dates & Registration
The Board will shortly commence a series of regional Club Conversations with Clubs across New Zealand.  These sessions will provide an opportunity for open discussion about what is working well, where challenges exist and opportunities that are worth exploring or discussing further.
The sessions have been scheduled on a regional basis to keep discussions focussed and manageable.
Please see the schedule below for regional sessions
3Â March 2026 – Wellington
5Â March 2026 Â – Â Manawatu/Wanganui
12 March 2026 – Auckland/Waikato
19 March 2026 – Bay of Plenty
26 March 2026 – Hawkes Bay
31 March 2026 – North Auckland/Northland
8 April 2026 – Westland
9 April 2026 – Canterbury
16 April 2026 – Otago/Central Otago
23 April 2026 – Marlborough/Nelson
30 April 2026 – South Canterbury
7 May 2026 – Southland
14Â May 2026 – Taranaki
We understand volunteer availability can vary. If your allocated regional session does not suit, you are welcome to attend a neighbouring region’s session – there are no restrictions on which session you attend.
Our priority is ensuring that every club has the opportunity to participate in at least one conversation.
Registration:
Please register using the form below
If you are unable to attend a regional session, or you club has a specific or sensitive matters that you would like to raise in private settings, confidential one-on-one meetings with Board representatives are also available. Please contact [email protected] to arrange a time.
We strongly encourage all Clubs to take part in these conversations. Your input will help inform future priorities and next steps, with key themes to be shared at the Annual Conference.
These resources are provided to support club committees with event planning and execution, club administration and funding. The operations team in the MNZ office is also available to provide support and advice as required.
Applying for Funding
Club Conversations with the Board
Club Administration Forms
If you would like to thank your hard working volunteers, then fill in the form below and they may just win a $150 Prezzy Card. One lucky winner drawn every month.
Event Forms & Disclaimers
Track Specification Compliance Form for Mini Tracks
Officials & Assistants Sign-on
Event Injury Report
Riders Briefing Template
Rider Disclaimer & Sign-on (contract will download as Word doc)
Rider Disclaimer & Sign-on – Trail Rides (contract will download as Word doc)
Media & Photographers Briefing Sheet
Media & Photographers Consent & Indemnity Declaration
Kartsport NZ Disclaimer of Liability
Event Planning
Guide for Clubs hosting events with International Riders
COVID-19 – Regulatory Requirements under Red Traffic Light System
Health & Safety
FIM Environmental Policy (illustrated)
Medic Guidelines (draft)
Trail Ride Safety Guidelines
Working with a Third Party (contract will download as Word doc)
Street Road Race Application Form
Street Road Race – Documentation checklist & timeline (contract will download as an Excel doc)
TRACK STANDARDS
Championship Events
Discipline commissioners will request Expressions of Interest applications from affiliated clubs to host MNZ Championship events. Any club wishing to host one of these prestigious events needs to submit a written application to the MNZ office which includes the following documents:
- Event outline – what, when, where, including race schedule, classes etc, aligned to the series requirements/supplementary regulations set by the commissioner
- Event plan – detailed document covering all tasks and activities required to host the event successfully and who will be responsible for ensuring each is completed
Documents can be emailed to [email protected]
